Privacy Notice
Prime Pellets Limited (“Prime Pellets”) is a private company incorporated in England & Wales with company number 15077320.
For the purposes of the General Data Protection Regulation (“GDPR“), Prime Pellets will be the ‘controller’ of the personal data you provide. Please read the following information carefully in order to understand the Company’s practices in relation to the treatment of your personal data.
What data privacy principles does the Company adhere to?
- The Company will process all personal data in a lawfully, fair and transparent manner;
- The Company will only collect personal data where it is necessary;
- For the Company to provide a service to you;
- For you to provide a service to the Company;
- For the Company to keep you informed of its products and services; or
- For the Company to comply with its legal and regulatory obligations.
- The personal data collected by the Company will be adequate, relevant and limited to what is necessary in relation to the specific purpose for which your data will be processed;
- The Company will take all reasonable steps to ensure that personal data is accurate and, were necessary, kept up-to-date;
- The Company will maintain personal data in a form that permits identification no longer than is necessary for the purposes for which the personal data has been collected for processing;
- The Company will hold and process personal data in a manner that ensures appropriate security; and
- The Company will only share personal data where it is necessary to provide the agreed service or where it is necessary for the Company to comply with its legal and regulatory requirements.
What personal data does the Company collect and why?
In the course of providing products and services to you, the Company may collect information that is considered personal information (e.g. name, contact details, address).
As a customer, contact or employee of Prime Pellets, we will require some personal information in order to verify your identity and have the applicable relationship with you. Some of this information may be required to satisfy legal obligations (e.g. to comply with obligations arising under the money laundering regulations) whereas other information may be required in connection with the provision of services to you. The information collected will vary depending on the service the Company provides to you or you provide to the Company, but typically includes:
- Personal information: such as your name; and
- Contact information: Including your address, telephone number and email address.
Where does the Company store my personal data?
The Company has comprehensive policies and procedures in place to ensure your personal data is kept safe and secure, with these including:
- Data encryption;
- 24/7 physical protection of the facilities where your data is stored (i.e. Microsoft’s UK data centres); and
- Security procedures across all service operations.
How long does the Company retain personal data?
Any information will be retained whilst relevant and useful, and destroyed where this ceases to be the case or where the data subject specifically requests this.
How have I been categorised in accordance with GDPR?
The GDPR requires the Company to inform you of the legal basis on which we maintain your personal data. As a general rule the following is applicable:
- Customers – Information is maintained on the basis of contractual obligation and/or legitimate interests (where relevant);
- Service providers – Information is maintained on the basis of contractual obligation; and
- Database/marketing contacts – Information is maintained on the basis of legitimate interest.
What are my rights?
Once you have provided your details to the Company, you have certain rights which apply, depending on your relationship with the Company, the information you have shared with us and the Company’s legal and regulatory obligations.
- You have the right to request a copy of the information that we hold about you. If you would like a copy of some, or all, of your personal information, please email the Company at [email protected]. The Company will provide this information to you within one month (with the ability to extend this by an additional two months where necessary), free of charge.
- You have the right to request that the information the Company holds about you is erased under certain circumstances including where there is no additional legal and/or regulatory requirement for the Company to retain this information.
- As a customer, you have the right to request that any information the Company holds about you be provided to another company in a commonly used and machine-readable format, otherwise known as ‘data portability’.
- You have the right to ensure that your personal information is accurate and up to date, or where necessary rectified. Where you feel that your personal data is incorrect or inaccurate and should therefore be updated, please contact [email protected].
- You have the right to object to your information being processed, for example for direct marketing purposes.
- You have the right to restrict the processing of your information, for example limiting the material that you receive or where your information is transferred.
- You have the right to object to any decisions based on the automated processing of your personal data, including profiling.
- You have the right to lodge a complaint with the Information Commissioner’s Office (https://ico.org.uk/concerns/) if you are not happy with the way that we manage or process personal data.
Will I be notified of changes to this policy?
The Company may, from time to time, review and update this policy. The Company will maintain the latest version of this policy on its website.
Who should I direct questions to?
If you have any questions, concerns or complaints about the practices contained within this document or how the Company has handled your data, please email [email protected]. Alternatively, you may write to: Prime Pellets Limited, The Launchpad, Airport Business Park, Cherry Orchard Way, Rochford SS4 1YH.